Corporate
A clean stacked layout with name, title, company, one phone number and a logo.
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FREE TOOL
Email Signature Generator: Create a Free Professional Email Signature
This free email signature generator builds a clean, professional signature from your details in a couple of minutes. Fill in your name, title, company and contact links, choose a template and a color, and watch the preview update. Then copy it into Gmail, Outlook or Apple Mail. There is no sign-up and no watermark, and it runs in your browser.
Build your signature now or keep reading for Gmail and Outlook steps, HTML code and what to include.
Use the toolQuick start
1Pick one of eight layouts
2Enter your name, role and contact links
3Choose a color, font and photo or initials
4Copy the signature into Gmail or Outlook
1. Pick a layout
8 layouts. Scroll sideways to see them all.2. Add your details
Your details
Contact details
Social links and button
Links show as text, which works even when an app blocks images.
Photo, logo or initials
This tool does not host images. Use a public https link to a picture that is already online.
Pixels. About 200 px source images stay sharp on phones.
Rounded shapes show as square in classic Outlook.
Color, font and style
Links
Disclaimer (optional)
Check your company rules, and keep it to a line or two.
3. Preview and copy
The dark and phone views are visual aids. Email apps recolor and resize messages in their own ways, so send yourself a test.
Signature check All good
HTML code
0 characters
Table layout with inline styles, no scripts and no external CSS. Gmail takes rich text, so paste the signature itself there and use this code for apps that ask for HTML.
Private: your details are built in your browser and never uploaded.No watermark, no sign-up, nothing saved.
Eight layouts
See every template with your own details before you choose.
Rich text, HTML or text
Copy for Gmail and Outlook, grab the code, or download a file.
Built-in signature check
Flags size, contrast, image and length problems before you send.
Private by design
Your details stay in your browser.
Fill in your details in the generator above and the signature updates as you type. Then select Copy signature and paste it into your email settings.
Key Takeaways
- Fill in the form, pick a template and a color, then use Copy signature and paste it into your email settings.
- Keep the signature short: name, role, company and one or two ways to reach you.
- Images need a public web address. This tool does not host images, so use a link to a picture that is already online.
- Text links are safer than icons. Many email apps block images by default.
- Send a test email to yourself and view it on a phone, and in dark mode, before you rely on it.
Free Email Signature Maker: Build Your Signature in Five Steps
A good signature saves people from searching for your number or your job title. It makes your emails look consistent and looks after the details that your readers need. This email signature maker handles the layout, so you do not have to write any code.
Your details stay in your browser. Nothing is uploaded, and no account is required.
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How to Create an Email Signature
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1STEP 1 Enter your name, job title, company and the contact details you want to share.
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2STEP 2 Add a photo or logo link if you have one, plus your website and social profiles.
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3STEP 3 Choose a template, a color and a font. Check the preview, including the dark mode view.
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4STEP 4 Select Copy signature, then paste it into your email app's signature settings.
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5STEP 5 Send yourself a test email and open it on your phone. Adjust anything that looks wrong.
Email Signature Generator Options
| Option | What it does | Tip |
|---|---|---|
| Templates | Sets the layout: stacked, side by side, with a logo, or text only. | Choose the simplest one that fits your role. |
| Color | Sets the color of your name, links and divider line. | Use your brand color, and keep text dark enough to read. |
| Font | Chooses a web-safe font such as Arial, Georgia or Verdana. | Web-safe fonts display the same on most devices. |
| Photo or logo | Adds an image from a web address, or an initials badge. | Use a square image of about 200 pixels, hosted somewhere public. |
| Social links | Adds links to LinkedIn, X, Instagram and more. | Show only the ones you actually use for work. |
| Disclaimer | Adds a short legal or confidentiality line. | Keep it brief and check your company rules. |
| Copy as plain text | Makes a text-only version. | Use it for apps that do not support formatting. |
How to Add Your Signature to Gmail
The tool gives you a rich-text signature that Gmail accepts when you paste it. In Gmail on a computer, follow these steps.
- 1In the generator, select Copy signature.
- 2In Gmail, select Settings at the top right, then See all settings.
- 3Scroll to the Signature section and create a new signature, or edit an existing one.
- 4Click in the signature box and paste. The formatting is kept.
- 5Scroll down and select Save Changes.
Google says you can put up to 10,000 characters in a Gmail signature, and that images count toward that limit. If you see an error, make the image smaller. Full details are in Google's Gmail Help page on signatures.
How to Add Your Signature to Outlook
Outlook handles pasted signatures in the same way, but the menu names change between versions. Look for the Signatures option in Outlook's settings.
- 1In the generator, select Copy signature.
- 2In Outlook, open the settings and find Signatures. In classic Outlook for Windows it is under File, Options, Mail, Signatures.
- 3Create a new signature and give it a name.
- 4Paste into the editing box, and choose when it should be added, to new messages and replies if you want.
- 5Save, and send a test email.
Menu names vary by Outlook version and by whether you use the web, the new app or the classic app, so check your version's help page if a step looks different.
HTML Email Signature Generator: Copy the Code
If your email service wants raw code, select Copy HTML code. The generator produces a table-based layout with inline styles, which is the format email apps handle most reliably. Many email programs ignore modern page layout features, so the code avoids them on purpose.
- Tables, not columns. A table layout looks the same in most email programs.
- Inline styles. Styles are written on each element, because many apps strip style sheets.
- A fixed width. The signature is kept to about 500 to 600 pixels so it fits in a message.
- Alt text on images. Readers who block images still see what the image is.
Gmail's signature box takes rich text and not raw code, so for Gmail paste the signature itself and not the HTML.
Professional Email Signature Examples: What to Include
A professional email signature is short and easy to scan. Start with the essentials and add only what helps the reader reply or find you.
| Include | Why | Skip it if |
|---|---|---|
| Full name | Shows who you are, whatever the display name says. | Never skip it. |
| Job title and company | Gives context to people who do not know you. | You use the signature for private email. |
| One phone number | Gives a fast way to reach you. | Calls are not part of your work. |
| Website | Lets people see more about you or your company. | You have no site. |
| One or two social links | Helps networking and credibility. | They are not used for work. |
| Logo or headshot | Adds recognition and looks polished. | The image will be large or slow to load. |
| A short disclaimer | Meets a company or legal rule. | Your organization does not need one. |
As a rule of thumb, aim for four to six lines of text and one small image. A long signature gets repeated in every reply in a thread, which makes email chains harder to read.
Email Signature Mistakes to Avoid
- Using a very large image or a banner that pushes the message down.
- Putting all your information into one image, which cannot be read by screen readers or selected and copied.
- Using many fonts, colors and animated icons.
- Adding quotes or long slogans that people read once and then ignore.
- Forgetting the mobile view, where a wide layout gets squashed.
- Setting dark text on a transparent logo that disappears in dark mode.
Email Signature Templates for Different Roles
Freelancer or consultant
Name, specialty, a website link and a link to a portfolio or booking page.
Sales
Name, title, direct line, and a single link to book a call.
Student or job seeker
Name, course or field, and a LinkedIn link.
Small business
The logo, the business name, opening hours or a phone number, and the website.
Choose one of these as a starting point, and use the options to match your own style.
Email Signature Accessibility and Dark Mode
A signature should be readable by everyone. Use text for your name and contact details, and not an image, so screen readers can read it. Add alt text to any image. Keep text dark on a light background, with enough contrast to read.
Many email apps now offer a dark mode that changes the colors of a message. A logo with a dark or transparent background can vanish in it. The preview shows a dark mode view, so you can check that your logo and text stay visible.
Should You Add a QR Code to Your Email Signature?
A QR code can work on printed material, but it is rarely useful in an email, because people reading email on a phone cannot scan their own screen. A plain link is simpler and clickable. If you still want one, make it with the QR code generator and host the image online.
Privacy: Your Details Stay in Your Browser
The signature is built on your device. The name, phone number and other details you enter are not uploaded or stored, and they are gone when you close the tab. Copy or download the signature before you leave the page, because it is not saved for you.
FAQs
How do I create an email signature?
Fill in your name, job title, company and contact details in the generator, choose a template and a color, and check the preview. Then select Copy signature and paste it into your email app's signature settings. Send yourself a test email and look at it on your phone before you rely on it.
Is this email signature generator really free?
Yes. It is free, has no watermark and needs no account or email address. You can copy the signature, copy the HTML code or download it as a file. The details you enter stay in your browser and are not uploaded or stored.
How do I add an email signature in Gmail?
Select Copy signature in the generator. In Gmail, open Settings, then See all settings, and scroll to Signature. Create or edit a signature, paste into the box and select Save Changes. Gmail allows up to 10,000 characters in a signature, and images count toward that limit.
How do I add a signature in Outlook?
Select Copy signature, then open Outlook's settings and find Signatures. In classic Outlook for Windows, go to File, Options, Mail, then Signatures. Create a new signature, paste into the editing box, choose when it is added and save. Menu names vary by Outlook version.
Can I use an HTML email signature?
Yes. Select Copy HTML code to get a table-based layout with inline styles, which most email apps display reliably. Not every app accepts raw code: Gmail takes rich text pasted into its signature box, so paste the signature itself there and use the HTML for apps that ask for code.
Why is my signature image not showing?
Many email apps block images by default, and an image needs a public web address to appear for the recipient. This tool does not host images, so use a link to a picture that is already online. Add alt text so people who block images still see a label, and keep the key details as text.
What should I include in a professional email signature?
Your full name, job title and company, one phone number, your website and one or two work-related social links. Add a small logo or photo if you like. Keep it to four to six lines, and skip quotes and long banners, which make reply chains harder to read.
Will my signature look the same on every device?
Mostly, but not always. Email apps render messages differently, and some change colors in dark mode. The generator uses a simple table layout and web-safe fonts to keep differences small. Send a test email and check it on a phone and in dark mode before you use it.
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